This Privacy Policy (“Policy”) sets out the principles, practices, and legal basis upon which Rhema Executives (“the Company,” “we,” “us,” or “our”) collects, uses, processes, stores, transfers, discloses, and protects personal information obtained through the Rhema Executives website (“Website”), related digital platforms, communications, and executive recruitment services. This Policy applies to all Website visitors, candidates, clients, business partners, and any other individuals whose personal information is processed by Rhema Executives in the course of its operations.
This Policy operates in conjunction with, and must be read together with, the Legal Disclaimer and Terms and Conditions, each of which is expressly incorporated by reference. By accessing or using the Website or engaging with Rhema Executives, you acknowledge that you have read, understood, and agreed to the collection and processing of personal information in accordance with this Policy. If you do not agree, you must discontinue use of the Website and refrain from submitting personal information.
Rhema Executives may collect, process, and store a broad range of personal information, the nature of which depends on the individual’s interaction with the Company. Such information may include, without limitation, names, professional titles, employer details, contact information, resumes, curriculum vitae, educational background, employment history, compensation expectations, references, professional assessments, interview notes, correspondence, and other information relevant to executive recruitment and advisory services.
Personal information may be collected directly from individuals through Website forms, email communications, telephone conversations, virtual meetings, or submissions made voluntarily. In addition, where permitted by law, personal information may be obtained indirectly through third-party sources such as professional networking platforms, referrals, publicly available records, or client-provided information. Rhema Executives does not intentionally collect sensitive personal data unless it is lawfully required, voluntarily provided, and necessary for legitimate recruitment or legal purposes.
Personal information collected by Rhema Executives is processed strictly for legitimate business purposes consistent with the nature of executive recruitment and advisory services. These purposes include, but are not limited to, identifying, evaluating, and presenting candidates to client organizations; communicating with candidates and clients; managing recruitment processes; conducting reference checks where authorized; maintaining business records; complying with contractual obligations; and meeting legal, regulatory, and professional requirements.
The legal bases for processing personal information vary by jurisdiction and may include consent, performance of a contract or steps taken prior to entering into a contract, compliance with legal obligations, and legitimate business interests pursued by Rhema Executives, provided such interests are not overridden by the rights and freedoms of the individual.
Rhema Executives operates internationally and complies with applicable data protection and privacy legislation, including but not limited to the Personal Information Protection and Electronic Documents Act (PIPEDA) in Canada, applicable United States federal and state privacy laws, the United Kingdom General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018, and the Australian Privacy Act 1988.
Given the cross-border nature of executive recruitment services, personal information may be transferred, stored, or processed outside the individual’s country of residence, including in jurisdictions that may have different data protection standards. By providing personal information to Rhema Executives, individuals expressly consent to such cross-border transfers, subject to appropriate safeguards, contractual protections, and lawful transfer mechanisms as required under applicable law.
Rhema Executives may disclose personal information to client organizations solely for recruitment and talent advisory purposes and only to the extent reasonably necessary for such purposes. Personal information may also be shared with trusted third-party service providers who assist the Company in operational, administrative, or technical functions, provided such parties are subject to confidentiality and data protection obligations.
In addition, personal information may be disclosed where required by law, regulation, court order, or governmental authority, or where disclosure is necessary to protect the legal rights, interests, or safety of Rhema Executives, its clients, candidates, or others. The Company does not sell, rent, or trade personal information for commercial marketing purposes.
Rhema Executives implements commercially reasonable administrative, technical, and organizational measures designed to protect personal information against unauthorized access, loss, misuse, alteration, or disclosure. These measures may include access controls, data minimization practices, secure storage systems, and internal confidentiality protocols.
Notwithstanding these efforts, no method of data transmission over the internet or electronic storage system can be guaranteed to be completely secure. Accordingly, Rhema Executives does not warrant absolute security and disclaims liability for unauthorized access beyond its reasonable control.
Personal information is retained only for as long as is reasonably necessary to fulfill the purposes for which it was collected, including recruitment activities, contractual obligations, dispute resolution, and compliance with legal and regulatory requirements. Retention periods may vary depending on jurisdiction, nature of the information, and business necessity.
Once personal information is no longer required, Rhema Executives takes reasonable steps to securely delete, anonymize, or destroy such information in accordance with applicable laws and internal data retention policies.
Subject to applicable law, individuals may have the right to request access to their personal information, request correction of inaccurate or incomplete information, withdraw consent where processing is based on consent, or request deletion of personal information. Such requests may be subject to legal, contractual, or regulatory limitations.
Rhema Executives will respond to verified requests within reasonable timeframes as required by law and may request additional information to confirm identity prior to processing any request.
The Website may contain links to third-party websites or platforms that are not owned or controlled by Rhema Executives. This Privacy Policy does not apply to such third-party sites, and Rhema Executives assumes no responsibility for the privacy practices, policies, or content of external websites. Individuals are encouraged to review the privacy policies of any third-party sites they access.
Rhema Executives reserves the unrestricted right to amend, revise, or update this Privacy Policy at any time to reflect changes in legal requirements, business practices, or operational needs. Any changes shall become effective immediately upon posting on the Website. Continued use of the Website or engagement with Rhema Executives following such updates constitutes acceptance of the revised Policy.
